Job Title: Administrative Assistant
Job Type: Contract (1 Year)
Reporting to: Vice President, Operations
This front-line position is responsible for providing exceptional administrative services to the Equirex team and acts as the Equirex Receptionist. The Administrative Assistant also performs administrative and office support activities for the President & COO and for the organization as a whole. This role is vital to the success of the company because they are the first official representative that customers, brokers, and other strategic partners come into contact with when they call or visit the office. The job includes a variety of assignments and duties, however one of their most important roles is to professionally and courteously greet and welcome customers and other visitors, either in person or by telephone.
Essential Duties and Responsibilities:
Retrieves messages from voicemail and forwards to appropriate personnel
Answers incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department
Takes and delivers messages or transfers calls to voicemail when appropriate personnel are unavailable
Answers questions about organization and provides callers with address, directions, and other information
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel
Handles incoming and outgoing mail and courier packages
Receives, copies and inputs cheque information and distributes to appropriate parties
Scan documents into the system
Maintains a pleasant appearance of the reception area
Performs other clerical duties such as filing, photocopying, collating and ensuring that all local photocopiers are filled
Other duties as assigned
Manage the President & COO calendar and assist with any projects or assignments, as requested
Assist Executive Team with the preparation of PowerPoint presentations and other forms of Company correspondence
Assist the Bennington Administrative Assistant with any company events, projects, etc. as requested by
management and act as a back-up during absences
Other duties as assigned
The successful candidate will have a strong attention to detail and have the ability to work well under pressure.
Strong customer service and interpersonal skills are required, as is the ability to self motivate. The candidate must
demonstrate good judgment, dependability and initiative. A positive attitude and professional demeanor are
crucial. The candidate must also have an excellent understanding of sensitive and confidential information, and
keep such information private at all times.
The successful candidate must be organized and accurate. Strong written and oral communication skills are
essential and proficiency in Microsoft Office is a must.
A college diploma/certificate in office administration is preferred (or equivalent work experience). Applicants must
have 2-4 years of experience in a similar role.
Bilingualism in English and French is considered an asset.
Apply online and also send resume to [email protected]