Data Management Assistant (I)
JD # JD00433
The Canadian Longitudinal Study on Aging (CLSA) is a large, national, long-term study that will follow approximately 50,000 men and women who are between the ages of 45 and 85 when recruited, for at least 20 years. The CLSA will collect information on the changing biological, medical, psychological, social, lifestyle and economic aspects of people’s lives. These factors will be studied to understand how, individually and in combination, they have an impact in both maintaining health and in the development of disease and disability as people age. The Data Management Assistant I is accountable for effective research and administrative support under the direction of the Operations Manager for the CLSA in the support of the Tracking and Comprehensive cohorts of the CLSA.
Job Summary: Responsible for providing data entry support services for one or more projects. Maintains the accuracy, integrity, and security of computerized records systems.
Purpose and Key Functions:
- Enter data into databases for the majority of the day.
- Collect data from various sources such as paper documents, electronic entry systems, and the telephone.
- Maintain the security of all data files.
- Conduct routine verification of data entered into database.
- Identify discrepancies and errors on case report or other forms and present to manager for resolution.
- Validate data by checking for missing, illegible, or invalid information.
- Conduct database searches to find discrepant data or summarize data for purposes of preparing reports.
- Review a large volume of information which may need to be screened, grouped, and summarized according to established criteria.
- Code or classify data using established criteria.
- Retrieve data from databases,
- Word process a variety of documents such as project reports, case report forms, and manuscripts.
- Refer to procedures or project protocol to determine if data conforms to guidelines.
- File, retrieve, and purge documents.
- Attend and participate in group meetings.
Requirements:
- 2 year Community College diploma in Office Administration or related field.
- Requires 1 year of relevant experience.
Assets:
- Working experience with a large national research project considered a strong asset.
Additional Information: The successful candidate will be responsible for/ demonstrate the following:
- Assist with assembling of participant mail out packages.
- Assist with data entry of participant material in the database.
- Assist with triaging participant help line and email inquiries.
- Conduct Cognition data entry.
- Assist with development of study documents i.e. SOPs.
- Assist with entering data from participant interviews.
- Assist with other administrative and study duties as required.
- Excellent verbal and written interpersonal and communication skills, and experience in dealing with research study participants.
- Knowledge and skills required include excellent organization, time management, superior attention to detail and ability to set priorities and manage a heavy workload.
- Excellent computer skills: proficiency in Word, Excel, Outlook and Power Point.
- Advanced critical thinking and problem-solving skills.
- Ability to work both independently and as part of a team.
Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.