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Junior Billings and Payables Coordinator

Full Time Toronto, ON Accounting

Description

Junior Billings and Payables Coordinator

Role: Junior Billings and Payables CoordinatorReporting to: Director of Finance – Controller

 

Introduction:

 

 

Pivotree architects, builds, hosts and manages a wide range of commerce experiences for well-known domestic and global brands. Customers turn to Pivotree as their trusted partner when they want to grow revenue, increase online and in-store traffic, improve customer experience, grow a loyal customer base, achieve operational efficiencies, and higher profits.

 

Pivotree is a privately-held and venture backed company with an aggressive growth objective including strategic acquisitions.  2018 was a transformational year for Pivotree with the combination of three existing businesses in this sector: Tenzing, ThinkWrap and Spark:Red. Our combined team is made up of a diverse blend of engineers, solution architects, programmers, UI developers, project managers and analysts who work together to create and manage next-generation commerce excellence. We hold ourselves to the very highest standards and our employees take great pride in our accomplishments.

 

 

Position Summary:

 

We are currently seeking a Junior Billings and Payables Coordinator to assist with our billings and accounts payable functions.

 

 

 

Roles & Responsibilities:

  • Updating and maintaining records of expenditures
  • Sending out payments for company credit cards
  • Responding to vendor invoices
  • Ensuring that all payments are made in accordance with company policy
  • Ensuring that all payments are sent on time
  • Resolving payment discrepancies and disputes on behalf of the company
  • Preparing and mailing invoices to customers
  • Posting payments to customer accounts
  • Organizing and filing deposit receipts as invoices are paid
  • Preparing reports on delinquent accounts and customer payment profiles
  • Reconciling cash receipts and deposits
  • Assist in month-end/year-end closing including AP/AR closing
  • Assist with any special projects from head of Accounting

 

KEY SKILLS & COMPETENCIES:

 

This position requires someone with the following skills and background:

  • 3+ years working experience of full cycle AP/AR
  • Diploma/bachelor’s degree in accounting, Finance and/or Business
  • Proficient with Microsoft Office
  • Experience with Sage Intacct considered to be an asset

 

This position requires someone with the following competencies:

  • Strong communication skills (both written and verbal) – this position interacts with a wide variety of employees and external stakeholders
  • Able to identify unusual entries, discrepancies or problem and resolve independently
  • Excellent organization skills and time management with strong attention to detail
  • Able to handle multiple priorities to meet tight deadlines
  • Team player – someone comfortable pitching in on a variety of tasks

 

 

 

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