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Executive Assistant, Compliance & Regulatory Relations, Global Banking & Markets

Requisition ID: 104930Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture.


In this role as a Executive Assistant, Compliance & Regulatory Relations, Global Banking & Markets  you will contributes to the overall success of
Global Banking & Markets (GBM) in the USA, ensuring specific individual goals, plans, initiatives are executed/ delivered in support of the team’s
business strategies and objectives.  Ensures all activities conducted are in compliance with governing regulations, internal policies and procedures.

Is this role right for you? You will be responsible for:

Provide high level administrative support for one or more members of the Executive Committee/Chief Officers, requiring discretion, confidentiality, a good understanding of technical and business vocabulary, and a detailed knowledge of the organization’s operations, procedures, and people.
Champion a customer focused culture to deepen client relationships and leverage broader Bank relationships, systems and knowledge.  Act as a culture carrier, monitoring adherence to policies and escalating as required.
Gather, compile, verify, and analyze information for the executive’s use in documents such as memos, letters, reports, speeches, presentations, and news releases.  Perform tasks using independent judgment and discretion; i.e., preparing documents and presentation materials; screening and responding to incoming correspondence, inquiries, and phone calls; drafting letters and official information releases; arranging and attending meetings; taking and distributing minutes.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.  Manage the variance analysis and ensure it aligns on a monthly basis.  Act as the primarily liaison and coordinator for department initiatives.
Provide input into developing and enhancing current processes and procedures.  Comprehend and adhere to administrative policies implemented globally.
Provide guidance and mentorship to more junior members of the Admin Team.  Use judgement and expertise to identify, resolve and escalate day-to-day administrative support, as required.
Establish sound business relationships by providing courteous and efficient assistance to both internal and external clients.  Actively pursue effective and efficient operations of his/her respective areas, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational risk, regulatory compliance risk, AML/ATF risk and conduct risk, including but not limited to responsibilities under the Operational Risk Management Framework, Regulatory Compliance Risk Management Framework, AML/ATF Global Handbook and the Guidelines for Business Conduct.
Champion a high performance environment and implement a people strategy that attracts, retains, develops and motivates their team by fostering an inclusive work environment; communicating vison/values/business strategy and managing succession and development planning for the team.
Perform other duties as required.

Do you ahve the skills you need to succeed? We’d love to work with you if you have:

Post-secondary training in business administration or an equivalent combination of education and related experience
A minimum of 5 to 7 years of experience in a business administration support function
Strong technical skills and knowledge of MS Office 2010
Excellent coordination, organizational, time-management and work prioritization skills
Attention to detail, resourceful, and accountability in follow-up
Proactive approach to problem-solving and the ability to work independently to make decisions.
Communicates clearly, articulately and succinctly in both oral and written form, with the ability to communicate to all levels within the organization
Flexibility, high tolerance for change and an ability to learn quickly
Ability to handle sensitive materials under the pressure of last minute deadlines
Desire to be proactive and create a positive experience for others

Location(s):  United States : New York : New York City Scotiabank is a leading bank in the Americas. Guided by our purpose: “for every future”, we help our customers, their families and their communities achieve success through a broad range of advice, products and services, including personal and commercial banking, wealth management and private banking, corporate and investment banking, and capital markets.  


We strive to create an inclusive culture where every employee is empowered to reach their fullest potential, respected for who they are, and their differences and similarities are embraced. Learn more here.

At Scotiabank, we value the unique skills and experiences each individual brings to the Bank, and are committed to creating and maintaining an inclusive and accessible environment for everyone. If you require accommodation (including, but not limited to, an accessible interview site, alternate format documents, ASL Interpreter, or Assistive Technology) during the recruitment and selection process, please let our Recruitment team know. If you require technical assistance, please click here. Candidates must apply directly online to be considered for this role. We thank all applicants for their interest in a career at Scotiabank; however, only those candidates who are selected for an interview will be contacted.Note: All postings in me@Scotiabank will remain live for a minimum of 5 days.

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