Toronto Employment Platform

Admin Assist/ Book Keeper


  • Preparation of customer invoices in a timely manner.
  • Maintaining invoice records in an organized manner.
  • On a daily basis posting items removed from inventory to a job.
  • Copying files eg. purchase order, drawing, packing slips, reports to job files.


  • Preparation of customer quotes in a timely manner and emailing them out or e-filing when required.
  • Maintaining quote records in an organized manner.
  • Always receive 3 prices when quoting any jobs if possible.

Accounting Functions

  • Prepare weekly cash flow forecast
  • Prepare bi-weekly hourly & salary payrolls and related remittance
  • Prepare monthly petty cash (Cdn. & U.S.) reconciliation
  • Assist in preparing a variety of plans, such as but not limited to, annual, 5-yr, 9+3, etc.
  • Prepare various reports upon request by the Present’s and CEO
  • Reconcile monthly GST/HST; file monthly returns and make required remittance
  • Manage accounts receivable: post accounts receivable directly in SAP accounting system, monitor payment of A/R; make collection requests (calls, emails, and/or mails);and prepare and deliver bank deposits, as required
  • Manage accounts payable: issue vendor cheques and bank transfers; and make payments for employee expenses

Other Office Functions

  • Assist with Human Resources and Health and Safety issues
  • Prepare and enter figures into spreadsheets for annual inventory count
  • Fill in for the receptionist when required.
  • Additional sundry duties, as may be required

Other Responsibilities

  • Assist in entry of time cards when Receptionist is not in and any other duties required for reception.
  • Assist with preparing Minutes of Meetings
  • Other duties as instructed by the President.

Knowledge and Experiences:

Education: Book keeping plus accounting courses / diploma needed

Experience: 2 Years working in computerized accounting environment


  • Proficient computer skills with advanced Excel; knowledge of business applications such as, Outlook, Word and SAP Business One.
  • Ability to work alone or as part of a group.
  • Ability to work under pressure, with tight deadlines.
  • Good written and oral communication skills.
  • Should be able to articulate ideas very well.
  • Must be able to competently communicate ideas and strategies both orally and in written form.
  • Pleasant, social interaction is essential.
  • Must be flexible in order to accommodate others but tempered with decisiveness.
  • Some training skills would be an asset.
  • Must be able to present with professionalism.
  • Should be a good listener and open to suggestions.
  • Should be observant and inquisitive.
  • Understand the importance of confidentiality.


  • Position requires the ability to sit for long periods of time while viewing a computer screen.
  • Must be able to walk up and down stairs and longer distances.

Working Conditions:

  • Office: Exposure to moderately loud noises on a continuous basis (telephone, fax, printers and photocopier). Well-lit, well-ventilated workstation which is maintained at a comfortable temperature year round.
  • Shop visits to talk to employees, etc.

Job Type: Full-time

Only candidates can apply for this job.
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Talent Portal is a Toronto-based Job Board and Employment Platform. We are dedicated at helping talents reach their dream career.Candidates can search for jobs and set job alerts to receive new job notifications via email; Employers can post jobs online, and receive applications via email. It is free for both employees and employers.

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