Accounting Administrator & Receptionist

SCOPE:

Responsible for the timely and accurate processing of accounts payable, general reception and administrative duties.

RESULTS:

• Payables information is accurate and up to date
• Organized / timely filing and maintain accurate records of Accounting data
• Professional general receptionist with organized administrative / miscellaneous functions.

RESPONSIBILITIES:

Accounts Payable

• Match signed packing slips with purchase orders and enter receipt into accounting system
• Match invoices with packing slips / purchase orders
• Verify the correctness of the invoices and enter into accounting system
• Follow up on any discrepancies internally and / or with suppliers, as required
• Check and enter non-purchase order expenses to accounting system (such as freight, brokerage etc.)
• Review month-end packing slip accrual for goods received not invoiced, follow up with buyer or supplier as appropriate.
• Prepare miscellaneous accrual at month-end for goods and services that are not received or processed in the accounting system
• Reconcile statements from supplier and audit confirmations.
• Reconcile payables issues (internal and with suppliers)

General Accounting

• Maintain detail capital cost information by project.
• Maintain detail tooling cost information with copies of invoices by project.
• Prepare and enter journal entries, accruals and summary
• Prepare account reconciliations

General Administration duties

• Distribute incoming mail/Faxes
• General reception duties, operate telephone switchboard console and direct calls accordingly
• Photocopying
• Accurate and timely filing
• Ordering stationeries, catering, boardroom and kitchen supplies
• General administrative duties
• Maintain 5S in all responsible areas

• Perform other duties as required

• Work in compliance with Stackpole FPS Quality, Safety & Environmental Systems